via the How-To Geek by Matthew Guay on
7/2/10


Would you like to edit your online documents in Office 2010 or 2007 instead
of in the Office Web Apps?  Here’s how you can edit your documents offline
and still take advantage of the online collaboration offered by the Web
Apps.

Edit Office Web Apps Documents Offline

The Office Web Apps are a great way to preview and edit your documents in
your browser.  With 25Gb of free storage online, the new online Office is a
great way to share and collaborate with others on your documents.  But even
if you don’t like editing your documents online, you can still make use of the
web apps.  Simply view your document online, open the File menu in the app,
and select Open in Word.

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Alternately, if you’re already editing the document in your browser, and then
realize that you’ll need more advanced Office features than the Web Apps offer,
you can click Open in Word in the Web App’s ribbon.

image

Click Ok to confirm that you trust the document and want to open it.

image

The appropriate desktop Office application (Word in our case) will then open
and download the new file.  If you’re using Office 2010, you will notice
that it says it’s contacting the server for information; Office 2007 will simply
seem to take longer opening than usual.

image

If this is the first time to edit Office Web Apps documents in Office on your
desktop, you may be asked to sign in before you can see the file.  Enter
your Live ID that you used with Office Web Apps to continue.

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Now you’ll see your document open in Word on your desktop, or another Office
application depending on your document you opened.  By default, Protected
View will prevent you from editing the document since it originated from an
online location.  Click Enable Editing to edit your document as
you need.

image

Now you can edit your document fully in Word on your desktop, and use any
features available, even if these aren’t supported in the web apps.  This
works great in both Office 2010 and 2007, which is nice.  You may notice
that your save icon now has arrows in the top right corner.  This shows
that when you save the document, it will actually save to your SkyDrive where
you can view changes and preview the file online.  Additionally, anyone
you’ve shared the document with will now see the updated version, even though
you updated the document offline.

Note: Saving changes to a document may take somewhat longer than usual
depending on your internet connection speed.

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If you’d like to save a local copy of the file, open the File menu or click
the orb in Office 2007, and select Save As.  Now you can save the
file wherever you’d like on your desktop.

image

Problems You May Encounter

In our tests, we did discover a few problems with offline editing. 
First, Office Web Apps only support IE, Firefox, and Safari.  Even though
the apps work fine in Chrome, we were informed that our browser wasn’t supported
when we tried to open a file to edit offline.  You may encounter a similar
problem if you use an alternate Office suite such as OpenOffice.org.

image[25]

Some of the web apps, such as Excel and OneNote, allow you to simultaneously
edit a document with others.  However, when we tried to open the file in
the Office application on our computer, the Web Apps warned us that we cannot
edit documents offline and online at the same time.  If you want to
collaborate, you’ll have to work in the browser.

image

If you encounter these problems, browse to the document on SkyDrive, click
More, and then select Download.  If you want to save the
changes you made back to your Office online, simply save the document in Office
as normal and then upload it again to SkyDrive.

image

Conclusion

The Office Web Apps are a promising start as an online collaboration suite
from Microsoft, but the web apps are still lacking compared to full-featured
Office on your desktop.  Since you can still easily edit the documents
offline and then save the changes back to SkyDrive, though, they are still very
useful.  Hopefully some of the kinks will be worked our shortly and more
browsers such as Chrome supported, but until then, this info should help you be
able to collaborate with the web apps no matter what software you use.

If you’d like more information about the Office Web Apps, check out our
recent articles about them and how you can use them in your workflow:

Link

Get Started with the Office Web
Apps

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